Privacy Policy
Last Updated: October 3, 2025
This Privacy Policy explains how Meadowlake Club (operated by Barr Enterprise LLC, including “Meadowlake Golf Course”, “The Barrn at Meadowlake” and “The Event at Meadowlake”) (“Meadowlake,” “we,” “us,” or “our”) collects, uses, discloses, and safeguards personal information when you visit meadowlakeclub.com, make reservations, purchase tickets or memberships (including Founder Cards), attend events, or otherwise interact with us online or offline.
If you do not agree with this Policy, please do not use our Services.
1) Information We Collect
We collect information in the following ways:
A. Information you provide directly
Contact & profile: name, email, phone, address, preferred tee time, dietary preferences, accessibility needs.
Transactions: items purchased (tickets, memberships, gift cards, merchandise), order totals, last 4 digits of card, payment status (payments are processed by PCI-compliant providers; we do not store full card numbers).
Membership & promotions: Founder Card details, loyalty IDs, coupon use, survey responses, contest entries.
Communications: messages sent to us (email, forms, social DMs), feedback, and support requests.
Job applications (if applicable): resume/CV, work history, and similar details you submit.
B. Information we collect automatically
Device & usage: IP address, browser type, device identifiers, pages viewed, referring/exit pages, timestamps.
Cookies and similar tech: pixels, tags, SDKs for analytics and marketing (e.g., Facebook/Instagram, Google Analytics).
Location (approximate): derived from IP or device settings (if enabled).
C. Information from third parties
Payment processors (e.g., Stripe/Square) confirm payment and fraud checks.
Booking & ticketing partners (e.g., reservation or event platforms) share basic booking details.
Marketing tools (e.g., email service providers, social platforms) provide campaign metrics and audience insights.
Sensitive Information. We do not seek to collect sensitive personal information. If age verification is required for alcohol service, we may check ID in person but do not retain ID numbers.
2) How We Use Information
We use personal information to:
Provide and improve our golf, restaurant, and event services (reservations, tickets, seating, check-in).
Operate memberships (e.g., Founder Card) and loyalty/discount programs.
Process payments, detect/prevent fraud, and fulfill orders.
Send transactional messages (confirmations, receipts, event updates).
Send marketing communications you opt into (news, offers, event announcements), including retargeting.
Personalize your experience and measure website performance and campaign effectiveness.
Maintain security, debug/repair errors, and comply with legal obligations.
Legal bases (GDPR): contract performance, legitimate interests (service operation, analytics, security, marketing to existing customers), consent (where required), and legal obligations.
3) Cookies & Analytics
We use cookies and similar technologies to run the site and understand performance.
Categories of cookies
Strictly necessary: security, load balancing, checkout.
Functional: remember preferences, saved carts.
Performance/Analytics: traffic stats, page performance (e.g., Google Analytics).
Advertising/Retargeting: to show relevant Meadowlake ads (e.g., Meta/Facebook pixel).
Your choices
Browser settings to block or delete cookies.
Site consent tools (if shown) to manage preferences.
Opt-out of Google Analytics via your browser add-on and of interest-based ads via platform settings.
4) How We Disclose Information
We share information with:
Service providers that help us operate (hosting, payment, booking, email/SMS, analytics, ad platforms, fraud prevention). They may only use data to perform services for us.
Business partners (e.g., event or prize partners) when necessary to fulfill your participation or benefits.
Legal and safety recipients if required by law or to protect rights, property, and safety.
Transfers in the event of a business transaction (e.g., merger, sale). We will notify you where legally required.
We do not sell personal information for money. Under some privacy laws, “share” or “sell” can include using advertising cookies/pixels. We may “share” identifiers and online activity with ad/analytics partners for cross-context behavioral advertising unless you opt out (see Your Privacy Rights).
5) Retention
We keep personal information only as long as needed for the purposes above:
Transactions & tax records: up to 7 years.
Member & ticketing records: active relationship + 3 years.
Marketing lists: until you unsubscribe or after a period of inactivity.
Website analytics logs: typically 12–24 months, then aggregated/anonymized.
We may retain information longer where required by law or to protect our legal interests.
6) Your Privacy Rights
Depending on your location, you may have the following rights (subject to verification and exceptions):
Access/Know: details about the categories and specific pieces of personal information we collected.
Correction: request we fix inaccurate information.
Deletion: ask us to delete personal information.
Opt-out of Sale/Sharing/Targeted Advertising: opt out of advertising cookies/pixels that “sell/share” personal information under state laws.
Restrict/Withdraw Consent: where we rely on consent.
Portability: receive a copy in a portable format.
Appeal: if we deny your request (CO/VA/CT/other states).
Non-discrimination: we will not discriminate for exercising your rights.
How to exercise: Email info@meadowlakeclub.com
with the subject “Privacy Request” (please indicate your request type and include your name and the email/phone used with us). We may need additional information to verify your identity. For California residents, you may also designate an authorized agent.
Opt-out of marketing: Use the unsubscribe link in our emails or email us at info@meadowlakeclub.com
.
Opt-out of advertising cookies: adjust cookie settings on our site (if available) and/or your browser/ad platform settings.
7) Children’s Privacy
Our Services are not directed to children under 13 (or under 16 in the EU/UK). We do not knowingly collect personal information from children. If you believe a child provided information, contact us and we will delete it.
8) Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No method of transmission or storage is 100% secure; we cannot guarantee absolute security.
9) International Transfers (GDPR/UK)
If you access our Services from outside the United States, your information may be processed in countries that may not provide the same level of data protection as your home country. Where required, we use appropriate safeguards (e.g., Standard Contractual Clauses).
10) California Notice at Collection (CCPA/CPRA)
Categories collected: identifiers (name, email, phone), customer records (billing/shipping), commercial info (purchases, reservations), internet/usage data (cookies, analytics), geolocation (coarse), inferences (preferences), and membership data (Founder Card status).
Purposes: to provide Services, process transactions, membership/loyalty, marketing, security, debugging, and compliance.
Retention: see Section 5.
Selling/Sharing: we do not sell personal information for money. We may share identifiers and internet activity with advertising/analytics partners for cross-context behavioral advertising. You can opt out (see Section 6).
Sensitive information: generally not collected; if age is verified in person for alcohol service, we do not retain ID numbers.
Right to limit use of sensitive information: not applicable; we do not use sensitive personal information to infer characteristics.
11) Notice of Financial Incentive (Founder Card & Promotions)
We may offer programs like Founder Card and other promotions that provide benefits (e.g., discounts, early access). Participation is voluntary and subject to program terms.
Personal information requested: contact details, purchase history, preferences, membership ID.
Value to you: discounts, perks, and event access.
Value to us: increased engagement and sales; our good-faith estimate is based on the costs and anticipated revenue from program participation and marketing insights.
Opt in/withdraw: you may join or leave any time by contacting info@meadowlakeclub.com
or following program instructions.
12) Third-Party Links & Social Features
Our site may link to third-party websites or include social media features. We are not responsible for their privacy practices. Review their policies for more information.
13) Changes to This Policy
We may update this Policy from time to time. The “Last Updated” date indicates the latest revision. Material changes will be posted on this page and, where required, we will provide additional notice.
14) Contact Us
Meadowlake Club
1211 39th St NE, Canton, OH 44714
Email: info@meadowlakeclub.com
If you are in the EEA/UK and wish to contact a representative or DPO (if appointed), email us and note “DPO Request.”